Corporate Administration Intern
- Employer
- SLB
- Location
- Petaling Jaya, Malaysia
- Salary
- Competitive
- Closing date
- 2 Oct 2024
View more categoriesView less categories
- Sector
- Administration and Secretarial
- Role
- Intern
- Contract Type
- Permanent
- Hours
- Full Time
Job Details
We are a global technology company, driving energy innovation for a balanced planet.
Together, we create amazing technology that unlocks access to energy for the benefit of all.
Our inclusive culture is the key to our success. We collaborate with our internal community of colleagues, alumni, and our valued external partners to support each other and achieve our goals. We aim to raise the bar high. We look for people who are committed to innovation and success and act with integrity to become and be a part of one of the most diverse group of experts in our industry, anywhere around the globe.
Global in outlook, local in practice - and with a united, shared passion for discovering solutions, we hire talented, driven people and support them to succeed, personally and professionally.
Job Summary
The successful candidate will join the Kuala Lumpur Legal Support Center (LSC) and, under the supervision of a Team Manager, will assist with corporate administration and governance of SLB's legal entities in the Asia, Oceania, and Middle East regions. The successful candidate will have a scope of work within the corporate entity management (CEM) pillar of the LSC. This is typically a 6 to 8 month training position that can mature into a position as a full-time employee.
Location
The role is based in Kuala Lumpur (Petaling Jaya), Malaysia.
Essential Responsibilities & Duties:
The scope of work for this position covers management of our legal entities and branches in countries in which SLB operates, and working with internal functions (legal, tax, and finance) to ensure corporate structures and processes comply with local laws and regulations. Initial duties would include support to other CEM specialists on day-to-day corporate entity management tasks. The scope would be expected to expand to provide independent support to one or more countries, and may include some or all of the following:
- Learn and understand the SLB corporate structure, and provide corporate advisory support to legal, tax, finance, and geographical operations teams on a smooth, timely, and efficient basis to ensure global policies, standards, and best practices are followed in relation to the creation, maintenance, operation, and closure of SLB corporate entities
- Oversee proper usage of CEM platforms, including review and updating of a corporate database and matter management system
- Communicate with legal and operations teams to ensure corporate documents are appropriately signed by directors, officers, and power of attorney holders, and that required documents are appropriately filed with local authorities
- Keep director and officer appointments up-to-date for legal entities and branches in a territory of responsibility, and prepare documents and file changes where appropriate
- Prepare board meeting minutes and shareholder and board resolutions, circulate them for signature, ensure they are filed as required by local laws, and keep up-to-date corporate records
- Prepare, track, and revoke powers of attorney, as appropriate
- Arrange for notarisation, legalisation, and translation of documents required locally
- Assist with corporate audits to evaluate corporate health, and to ensure quality, consistency, accuracy, and completeness of corporate data
- Ensure corporate activities are appropriately recorded in the matter management system
- Support training programs for officers and directors, and provide training to users in the territory of responsibility with respect to the ticketing system used to request corporate documents and signatures.
Experience and Key Competencies:
- Current enrolment towards, or completion of, a degree in business administration, commerce, communication, law, language (e.g., English), management, or strategy.
- May also consider students or graduates with other relevant degrees, or who have prior experience as a corporate administrator or corporate secretary.
- Written and spoken fluency in English is required.
- An academic/professional level of Indonesian, Mandarin, Thai, or Vietnamese would be favourably considered.
- Sense of customer service, responsiveness, and professionalism.
- Continuous improvement mindset, and the ability to adapt and continually build on prior learnings and competencies.
- Ability to proactively organise a heavy workload and demonstrate excellent analytical and organisational abilities.
- Good interpersonal skills, attention to detail, and a practical approach to problem-solving.
- Ability to communicate effectively and support effective partnerships with management, peers, and internal stakeholders across a variety of functions and disciplines.
- Cultural sensitivity, ability to compromise and demonstrate diplomacy, ability to listen and adapt, and ability to work within a team.
- Competency in Microsoft Office packages, particularly Word, Excel, and PowerPoint applications.
SLB is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or other characteristics protected by law.
Company
Our inclusive culture is the key to our success. We collaborate with our internal community of colleagues, alumni, and our valued external partners to support each other and achieve our goals. We aim to raise the bar high. We look for people who are committed to innovation and success and act with integrity to become and be a part of one of the most diverse group of experts in our industry, anywhere around the globe.
Global in outlook, local in practice – and with a united, shared passion for discovering solutions, we hire talented, driven people and support them to succeed, personally and professionally.
We are SLB
Our story begins with what it truly means to be a technology innovator. It stems from a common sense of purpose that unites the people of SLB who represent more than 172 nationalities. We provide the global energy industry with leading digital solutions and ground-breaking technologies that enable performance and sustainability, and our innovations help industry-at-large to decarbonize.
With expertise in more than 120 countries, we work in close partnership with customers to create industry-changing technologies that unlock and decarbonize reliable energy for every community—including those we live and work in.
Our Purpose
We are a global technology company, driving energy innovation for a balanced planet.
Together, we create amazing technology that unlocks access to energy for the benefit of all.
Our People
Our inclusive culture is the key to our success. We collaborate with our internal community of colleagues, alumni, and our valued external partners to support each other and achieve our goals. We aim to raise the bar high. We look for people who are committed to innovation and success and act with integrity to become and be a part of one of the most diverse group of experts in our industry, anywhere around the globe.
We are industry leaders because of our exceptional and talented people. They are the core that drives our purpose and integrity, which fuel our belief that everyone should have the opportunity to reach their greatest potential. Ever-evolving and constantly innovating, we transcend every cultural and technological boundary set before us. Indeed, it is our diversity that makes us stronger. Together, we achieve more.
Employee Resource Groups
Employee Resource Groups (ERGs) are an important part of our Diversity and Inclusion strategy at SLB.
- The LGBT+ Allies group, supports a culture where all people, including those who identify as lesbian, gay, bisexual, transgender or sex diverse are respected as equals, celebrated as individuals and are free to be their authentic selves. We were recognized for the ‘Highest score for first year participant’ by the Workplace Pride Global Benchmark 2022.
- BOLD (Black Organization for Leadership and Diversity) fosters a work culture in which employees of African descent feel valued, empowered, and given opportunities to develop and contribute to their full potential. BOLD helped develop an HBCU recruiting strategy.
- ThisAbility Network empowers people with visible or non-visible disabilities, health conditions, and caregivers. In 2022, we were recognized as one of the ‘Best Places to Work for Disability Inclusion’ by the Disability Equality Index. We are proud members of the Valuable 500.
- Connect Women is the oldest of our ERGS and celebrated its 15th anniversary this year with a series of initiatives and events to support its 10,000-strong membership. Connect Women’s Global mission is for women and men to empower and connect women to achieve their full potential, break stereotypes and promote gender equality
Global in outlook, local in practice – and with a united, shared passion for discovering solutions, we hire talented, driven people and support them to succeed, personally and professionally.
Platform to develop
Meet Cortney, HR Compliance Analyst
Cortney began her journey at SLB Canada 15 years ago in HSE. Since then, she’s held various roles in HR before taking on her current assignment as a Compliance Analyst. Problem-solving is one of Cortney’s favorite parts of the role. Especially, “brainstorming with others to create out-of-the-box solutions that are good for both employees and business.” She enjoys working with people in SLB and many of her managers, mentors and coworkers have become good friends. Her experience at SLB over the years has been rewarding, challenging, and interesting.
Cortney has Cerebral Palsy. Cerebral Palsy is a group of neurological movement disorders that appears in early childhood. How it affects one person to the next varies. In Cortney’s case it primarily affects her ability to walk, and as a result, she uses crutches and a wheelchair to get around.
She was attracted to SLB because of the opportunity the company offered her. She states, “People with disabilities, especially visible disabilities face very high barriers to being hired. Often, we are seen as liabilities.” With SLB, her interview process was completely different to previous interviews and with SLB she felt “there was an ease around me, and an ease about asking about what accommodations I may need.”
Cortney’s passion for supporting people with disabilities and the ThisAbility Network Employee Resource Group (ERG) , stems from her own experience as a person with a visible disability. ”SLB’s dedication to diversity and inclusion is a cornerstone of who we are. SLB has done a fantastic job at fostering an environment where I have felt included and as though my disability was supported, where needed, but not a big deal,” she says. As a member of ThisAbility Network at SLB, Cortney has enjoyed hearing other people’s lived experiences too. She has a child with ADHD, and she often worries about their future career prospects. “I have found it incredibly encouraging to see that there is a growing understanding of the benefits and strengths of what these differences bring to the table. It gives me great hope that one day they will be able to use their creativity, unique perspectives, and leadership skills in any organization, if not in SLB itself.”
Her advice to someone considering a career at SLB is, “To go for it! It is rare these days to stay with a company for so many years. I often get asked why I have stayed at SLB… There are two main reasons: One, is that I have always felt respected and supported by my managers and two, there is always a new challenge. ”Cortney’s message to anyone who has a disability and is apprehensive about starting a career or taking a risk would be not to be afraid to ask for what you need
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