Brand & Partnerships Event Executive

About Us

The FT has an uncompromising mission: delivering independent, quality information, news and services to individuals and companies around the globe. It's the cornerstone of our reputation and the heart of our ambitions for the future. But for our people, the FT offers so much more than what we do. FT people come from all kinds of backgrounds and work across a huge range of disciplines and locations, and find an empowering, warm and welcoming culture that values curiosity and rewards smart, ambitious thinking. Those who are willing to unite around our mission and live our values will find plenty to challenge, inspire and interest them. Like the audiences we serve, no two FT people are the same; but together we help our audience be better informed and understand the world around them. It's a job that's never mattered more, and a career that can take you anywhere you want to go.

Our commitment to diversity and inclusion in the workplace

At the FT, we give all employees a voice so that diverse perspectives are heard and valued. We believe that a supportive workplace is one where employees feel they can be themselves at work. We'll continue to remove barriers for all, and in particular barriers facing employees from underrepresented groups.

The Role / Position Overview

The Brand & Partnerships Events Executive sits within the FT brand and partnerships team. This person will play a crucial role in planning, coordinating and delivering a variety of brand events that engage our target audiences. This role will report into and work closely with the Brand & Partnerships Lead to ensure that the FT is brought to life creatively and all events give to the brand position as a premium, future-facing brand. The role requires a dynamic individual who thrives in a fast-moving environment, with exceptional organisational skills, creativity, and a passion for delivering memorable events and brand experiences.

Key Responsibilities

Event Planning and Execution

• Assist in the development and execution of a diverse portfolio of events, including opening receptions, C-suite hosted parties and networking events, panel discussions & roundtables, brand and partnership activations.
  
• Coordinate event logistics, including but not limited to venue selection, supplier management, catering, AV setup, branding, and attendee registration.
  
• Coordinate the procurement of event services, either paid for or on a contra basis.
  
• Work with the procurement team and wider brand team to complete the onboarding and hire of new and existing suppliers, using systems like Coupa and creating the required contracts and paperwork.
  
• Supervise and update detailed project plans, timelines, and budgets for each event.
  
• Monitor and report on event progress, addressing any issues or changes promptly with the line manager.
  
• Manage with the line manager the run-of-show on the day(s) of the events.
  
• Ensure that all Health & Safety, Risk Assessment and all other relevant information for the event is delivered in a timely and correct process (e.g. dietary requirements for the event).
  

Marketing & Promotion

• Collaborate with the brand, creative and comms teams to create and implement promotional plans for events.
  
• Utilise social media, email campaigns, and other marketing channels to drive event attendance and engagement where required, involving the relevant teams to deliver this.
  
• Ensure all promotional materials are on-brand and optimally communicate event value propositions, working closely with the creative team to create and deliver all required promotional and branding materials.
  
• Ensure events align with the FT's brand guidelines and strategic objectives.
  
• Collaborate with brand and partnerships colleagues to support delivery of contra partnerships, assisting where required with contract creation, asset delivery and campaign tracking.
  

Client & Stakeholder Engagement

• Build and maintain strong relationships with sponsors, partners, and key stakeholders.
  
• Work with the line manager to coordinate internal stakeholders as required to ensure seamless event delivery. This can include editorial, PR & comms, consumer marketing, and B2B marketing, for example.
  
• Act as the day-to-day contact for event-related inquiries, providing exceptional customer service.
  
• Provide clients and stakeholders with regular updates on event status.
  
• Conduct post-event follow-up providing analysis for the effectiveness of the events.
  

Innovation & Event Improvement

• Stay up-to-date with industry trends and standard methodologies to continually enhance the FT's event offerings.
  
• Find opportunities for innovation and improvement in event processes and experiences.
  
• Contribute to the development of new event concepts and formats that drive brand engagement and business objectives.
  
• Other tasks as reasonably required by the line manager.
  

Required skills / experience

• Experience in event planning and execution, preferably within a media, corporate, or agency environment.
  
• Strong project management skills with the ability to handle multiple events simultaneously.
  
• Excellent communication and interpersonal skills, with a proven track record to build relationships and work collaboratively.
  
• Creative thinking and problem-solving abilities.
  
• Proficiency in event management software and tools, such as Zkipster
  
• Flexibility to work occasional evenings and weekends as required by event schedules.
  
• Highly organised and meticulous.
  
• Energetic and proactive with a can-do attitude.
  
• Passionate about creating exceptional event experiences.
  
• Ability to thrive in a fast-paced, dynamic environment.
  
• Strong commitment to the FT's values of integrity, innovation, and excellence.
  

Application Closing Date: 20th September 2024, 5pm BST

What's in it for you? Our Benefits

Our benefits vary depending on location, but we are committed to providing best in class perks across all our offices as well as an inclusive environment to develop your career. Examples of our benefits include; generous annual leave allowances, flexible working (including working from home), medical cover, enhanced parental packages, subsidised gym memberships and Giving Back opportunities. Full details of our benefits can be found here.

Further Information

The FT is committed to providing an inclusive working environment for all. We are an equal opportunities employer who seeks to recruit and appoint the best talent regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We also promote flexible working and will consider specific requests around flexibility for all roles where it can be accommodated. Please let us know if you require any adjustments as part of the application process or to enable you to attend an interview. If you would like to discuss your requirements, or have any questions, please contact a member of our HR team who will be happy to help.

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