Executive Support - London Capital Markets
- Employer
- Knight Frank
- Location
- 55 Baker Street
- Salary
- Competitive
- Closing date
- 23 Dec 2024
View more categoriesView less categories
- Sector
- Administration and Secretarial, Construction and Building Services, Operations and Facilities Management
- Role
- Administrator, Assistant
- Contract Type
- Fixed term
- Hours
- Full Time
Job Details
Executive Support - London Capital Markets
Contract Type: Fixed Term Contract
Employment Type: Full-Time
Working Requirements: Dynamic Working
Hours: 9:30am to 5:30pm
Salary: Competitive
Division: Commercial
Location: 55 Baker Street
Knight Frank is looking to hire an Executive Support to provide administrative support for the London Capital Markets team.
We are the world’s leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 600+ Offices across 50 Territories.
Role:
This is a role is for a highly motivated, results driven Executive Support individual, supporting team members within the London Capital Markets department. You will be responsible for providing an effective and efficient support service and assist the wider business support team in ensuring the smooth running of a busy department.
Responsibilities:
- Executive Support: Manage schedules, emails, meetings, and calls for Wes End Team Lead until March 2025.
- Board Meetings: Coordinate meetings and prepare board packs for strategy days.
- Presentations: Manage internal/external presentations with creative teams, printers, and post room.
- Document Preparation: Prepare letters, memos, reports, and client documents; accurate formatting, printing, and binding.
- Travel Arrangements: Organise UK and overseas travel, including detailed itineraries and travel packs.
- Business Planning: Coordinate bi-annual business planning with the Operations team.
- Financial Coordination: Assist with WIP sheet reconciliation, client invoices, expense claims, and supplier processing.
- Team Meetings: Attend WIP meetings, take minutes, and ensure action items are followed up.
- Training: Promote and track mandatory training for the team.
- New Starters: Support onboarding and induction processes for new employees.
- IT Liaison: Assist the team with troubleshooting system errors.
- Best Practices: Act as the expert on risk, audit, and compliance management.
- CRM & BD Support: Assist with corporate CRM and business development pitches.
- Event Support: Organise and manage events from brainstorming to execution.
- Information Security: Champion information security policies and procedures, escalating issues as necessary.
Key Experience Required:
- 3+ years experience in a similar operations or administrative role.
- Proficient using Microsoft Office.
#LI-SO1
Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.
We are committed to creating an inclusive, diverse and equitable workplace. We welcome applications from all individuals and provide equal opportunities for everyone. We also offer reasonable adjustments to ensure all candidates have a fair chance during the recruitment process.
If you have any questions in relation to this position ahead of considering an application please reach out to the Knight Frank Talent Acquisition team on recruitment@knightfrank.com
When applying for the role, you will be re-directed to the Knight Frank Careers Page to complete your application. Please ensure that you select Evenbreak as the source when requested.
Company
Knight Frank is the largest independent property consultancy in the world and, by the nature of being a partnership, our decisions are made by and for our people with a focus on long-term impact.
Our purpose - to work responsibly, in partnership, to enhance people’s lives and environments - means that we empower our people to have autonomy in their role and encourage them to think differently about how we can make the difference through our work and behaviour. For our clients, our purpose drives us to provide innovative property solutions that add tangible value across a variety of sectors
and services.
A true partnership is a balanced one and we are committed to making our business inclusive, giving people the opportunity to perform at their best and be recognised for the individual value they bring.
Most importantly, we know there is so much we can do together to transform our business and the property industry. We invite you to be at the centre of that change and join a partnership defined by our people and the spirit of possibility.
DEI Programmes and Initiatives at Knight Frank
Being an inclusive organisation where everyone has a voice, is of critical importance to Knight Frank.
Will Beardmore-Gray, Senior Partner & Group Chair, said:
“The importance of being an inclusive organisation where everyone has a voice is at the heart of our business. As a partnership we are defined by our people and we are committed to creating a balanced and inclusive business which gives people the opportunity to perform at their best and be recognised for the individual value they bring. To ensure we attract, recruit, promote and retain people from a diverse talent pool we have developed a range of initiatives to create opportunities for a broader group of leaders for the future.”
To see more about what we are doing around Diversity, Equity and Inclusion please follow the link: Knight Frank - Diversity, Equity & Inclusion Initiatives
Please see below some of our other initiatives:
Business Balance - Our Business Balance groups - focused on Race & Faith, LGBTQ , Gender and Health & Wellbeing - continue to spearhead a wide range of issues for Knight Frank colleagues and host an active programme of well-attended topical events. Our groups, together with our external specialist advisers in employee culture and inclusivity, review our policies and procedures to provide guidance and support towards achieving our future objectives and how we become a more inclusive firm.
Enhanced Family Leave Policy - Following feedback through our employee surveys and drop-in sessions; we have launched a new family leave policy equalising enhanced family leave for parents of all genders. Parents will be offered the same opportunity to take up to 52 weeks of leave, at 26 weeks full basic pay. The length of service requirement has also been reduced from two years to one year. The aim is to allow everyone the same opportunity to enjoy this precious bonding time with their child in the early stages of their life, and be there to support their family. We hope that it will also help to better balance our business, reducing any potential unconscious bias in hiring / promotions, as all parents now have the same opportunities, to make the right choice for them.
KFX - Our UK-Wide KFX programme is a cross-divisional initiative with representatives from all backgrounds, levels and service lines, who are empowered to develop new ideas to help shape the future of Knight Frank.
Leaders for Today - We introduced our ‘Leaders for Today’ management training programme in 2021. This programme is designed to support our teams in developing their leadership and management skills across Gender, Race & Faith, LGBTQ, mental health, disability and wellbeing.
Please see below some of our other initiatives:
Business Balance - Our Business Balance groups - focused on Race & Faith, LGBTQ , Gender and Health & Wellbeing - continue to spearhead a wide range of issues for Knight Frank colleagues and host an active programme of well-attended topical events. Our groups, together with our external specialist advisers in employee culture and inclusivity, review our policies and procedures to provide guidance and support towards achieving our future objectives and how we become a more inclusive firm.
Enhanced Family Leave Policy - Following feedback through our employee surveys and drop-in sessions; we have launched a new family leave policy equalising enhanced family leave for parents of all genders. Parents will be offered the same opportunity to take up to 52 weeks of leave, at 26 weeks full basic pay. The length of service requirement has also been reduced from two years to one year. The aim is to allow everyone the same opportunity to enjoy this precious bonding time with their child in the early stages of their life, and be there to support their family. We hope that it will also help to better balance our business, reducing any potential unconscious bias in hiring / promotions, as all parents now have the same opportunities, to make the right choice for them.
KFX - Our UK-Wide KFX programme is a cross-divisional initiative with representatives from all backgrounds, levels and service lines, who are empowered to develop new ideas to help shape the future of Knight Frank.
Leaders for Today - We introduced our ‘Leaders for Today’ management training programme in 2021. This programme is designed to support our teams in developing their leadership and management skills across Gender, Race & Faith, LGBTQ, mental health, disability and wellbeing.
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